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These tools are great for goofing off in your downtime, too. The best services provide a suite of annotation tools-including highlighters, pens, and even collaborative whiteboards-that make it easy to visualize the concepts being discussed, rather than just talking about them. Annotation tools and whiteboarding: Being able to share your screen is great, but being able to mark it up and let others make their own notes is even better.

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Some apps let you save and archive text chats or even autosave them, which is a bonus. Text chat is crucial because it provides a backchannel for communication that doesn’t drown out the presenter.

Text chat: Sometimes the most important conversations that happen during a video conference aren’t spoken aloud.

But the best ones provide more granular settings so you can control what you share, from your entire desktop down to specific windows, browser tabs, videos, and files from your local machine or popular cloud-storage services.

Advanced screen sharing: All of the services we considered allow you to share what’s on your screen.

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And they should conduct routine security audits to ensure that their software is as secure as possible. They should make it difficult or impossible for harassers to disrupt meetings. These companies should never sell user data to advertisers.

User-first security and privacy policies: In our view, a video-conferencing service should do everything in its power to keep its users’ personal data private, including recordings, chat logs, email addresses, photos, and IP addresses.

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Availability (and consistency) on all modern operating systems: Chances are good that not everyone you work with uses the same mobile or desktop operating system, so the best video-conferencing services need to accommodate people on a wide variety of platforms: Windows 10, macOS, Linux, Chrome OS, Android, and iOS.

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The most common free-meeting length limit is 40 minutes, but some services allow for longer free meetings or don’t impose limits at all. Long meetings: Typically, paid video-conferencing services don’t place annoying limits on meeting length, but free options tend to.All else being equal, room for more people is better.

Lots of participants: Most services we checked out allow for at least four participants in free meetings, but some go further, allowing 100 or even 1,000 people to join.

For that reason, we recommend it mainly for individuals who want an easy-to-use free service for desktop calls or for nimble startups that don’t need the huge range of features a more mature service like Zoom can offer. Whereby also lags behind the competition in its mobile experience. Whereby’s paid accounts are the least expensive we’ve seen, but they’re relatively short on business-oriented features-you won’t find stuff like dial-in functionality, polling, Q&A sessions, and a commuter mode. They also rated its audio quality the highest of any service and preferred its video quality to that of most rivals. In two consecutive rounds of testing, a majority of our panelists said Whereby’s in-meeting experience was as good as or better than Zoom’s.

It matches or exceeds our top pick in free-meeting length and attendee count while offering fun extras such as in-meeting YouTube playback and collaborative editing of embedded Google Docs files, Trello cards, and whiteboards. If you prefer the ease of browser-based meetings but want a great-looking user interface with lots of fun and useful features, give Whereby a try.